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Accounts Payable Specialist
We're looking for a reliable and organized Accounts Payable Specialist to join our accounting team. In this role, you'll own the weekly AP cycle — processing invoices, recording subcontractor and materials costs, running payments, and keeping our cash accounts reconciled. You'll also manage our Ramp corporate card program and play an important role in month-end close. It's a high-ownership role with real impact on the accuracy and efficiency of our financial operations.
We're looking for a reliable and organized Accounts Payable Specialist to join our accounting team. In this role, you'll own the weekly AP cycle — processing invoices, recording subcontractor and materials costs, running payments, and keeping our cash accounts reconciled. You'll also manage our Ramp corporate card program and play an important role in month-end close. It's a high-ownership role with real impact on the accuracy and efficiency of our financial operations.
What You'll Do:
- Process AP weekly — record vendor invoices, subcontractor labor, and materials purchases from suppliers like SRS, ABC, and Beacon with accuracy and on time
- Run weekly payments — prepare proposed payments and execute the check run each week
- Manage Ramp — administer the corporate card program including new users, limit increases, missing receipts, and employee reimbursements
- Reconcile cash accounts weekly and monthly to keep balances accurate and discrepancies resolved quickly
- Own vendor compliance — monitor and maintain active certificates of insurance for vendors and subcontractors
- Support month-end close — review transactions for cut-off and coding errors, prepare AP and Ramp accruals, and reconcile the Ramp statement to Sage
- Ownership of processes — Corporate Credit Card Program, AP automation maintenance, entering bills, reconciling vendors, issuing payments, monitoring credit card and AP inbox
What We're Looking For:
- High school diploma or equivalent required; Associate's degree in Accounting or Business preferred
- 1–3 years of experience in accounts payable or a related accounting role preferred
- High attention to detail with a strong commitment to accuracy and deadlines
- Experience with corporate card platforms (Ramp or similar) a plus
- Proficient in Microsoft Excel; experience with Sage or other accounting software a plus
- Dependable, organized, and able to manage a consistent weekly workload without missing a beat
- Internal/external customer service, accrual accounting, bookkeeping experience
- Fluency in AI and willingness to be a forward, systems-thinker when using AI is a plus (Claude, Gemini)
What You'll Get:
- Competitive Pay ($55-65k annually depending on experience)
- Company-sponsored benefits package including: Health, Dental, and Vision
- 401(k) with company match
- Unlimited PTO
- Hybrid work schedule (3-days in-office, 2-days from home)
- A collaborative team environment where your work makes a real difference
- Opportunity to grow within a thriving, expanding company
